Get a handle on document management in your company.
Consolidate documents, versions, approvals, and acknowledgments of receipt in a single, user-friendly system.
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When you use MasterQMS, you gain access to our efficient document management module, which makes it easy to collect, organize, and maintain your organization’s procedures, policies, and processes.
The system supports approval workflows and automatic reminders, ensuring that documentation stays up to date without unnecessary administrative work. The result is a better overview, stronger compliance, and more time to focus on quality and continuous improvement.
With MasterQMS, you get document management that helps you create, import, approve, distribute, and maintain documents. You get a complete history, clear accountability, and a better overview, so your documentation is always up to date and easy to manage.
Below is an example of a document management process in our system.
Start from scratch or import your existing documents.
Assign ownership, approvers, and readers at the document level.
Structured workflows with comments and collaboration.
New version activated—the old one is automatically archived.
“Read and understood” acknowledgment on a mobile device, tablet, or computer.
Full version control and audit trail—automatically.
The document management module is tailored to your specific needs. Whether you’re writing technical manuals, business plans, or creative texts, the module’s flexibility allows you to customize your writing experience and maximize your efficiency.
Within the module, you can create your own documents. Our documents support text, images, and videos. The text editor is very similar to the text editors you’re familiar with from standard word processing programs, but as an added feature, you can add associations, such as which standard and which section.
When you create a document, there is full revision control, which means that you can always see who has made which changes.
You can assign responsible parties at both the organizational level and for individual documents. Comments in the approval workflow make it easy to collaborate on changes and ensure that documents are released in a controlled manner.
With document management in MasterQMS, the entire history is automatically saved when you create or update a document. You can always see who changed what, when it happened, and what dialogue took place during the approval process. This provides a better overview, stronger documentation, and a solid foundation for audits and compliance.
A prerequisite for your employees to comply with your business procedures is that they read and understand the documents. That’s why our “acknowledge as read and understood” feature is an effective management tool. Employees are notified via the system when a document is created or updated, and they must acknowledge receipt.
Document management ensures that your employees always have access to the latest, up-to-date versions of processes, instructions, procedures, and attachments. With access from mobile devices, tablets, and computers, this user-friendly system creates the best conditions for efficiency and compliance throughout the organization.
The document management editor supports text, images, and videos and works exactly like the word processing programs you’re already familiar with. Here, you can also add specific associations so that documents relate directly to the relevant standard and the correct section.
The document management module is tailored to support your ISO certifications and ESG reporting. Among other things, it covers the most widely used standards, such as:
Document management in the system makes it easy to import your existing files. You can simply use drag-and-drop to drag your Microsoft Word files directly into the platform. This feature serves as a seal of quality, showing the outside world that we prioritize high quality, process management, and customer satisfaction in a professional and systematic manner in our daily work.
Document management allows you to set up approvers at both the organizational level and for individual documents. To optimize collaboration, the system includes a dedicated approval room where you can easily comment on changes before a document is released.
Although the initial investment may vary, this type of document management ensures a quick and positive ROI through reduced error costs, optimized workflows, and access to new markets that require certification.
Yes, the document management module includes full audit trail functionality. This means you can always see exactly who made which changes and track the communication that took place during the approval process.
Document management in MasterQMS has a built-in “Acknowledge as Read and Understood” feature. When important business procedures are created or updated, the employee receives a notification in the system and must actively acknowledge that the information has been read and understood.
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