Make it easy to collect, record, and document data across the organization.
Can we help with your data collection via forms?
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With the MasterQMS management system, you have access to the forms module, making it easy to build your own digital forms for your company’s documentation. The forms can be customized as needed and used for everything from routine inspections, maintenance checks, and nonconformities to work environment records, environmental data, onboarding, and internal checklists. By using forms, you ensure that the same information is collected consistently every time. This reduces errors, creates better structure, and makes it easier to follow up on tasks. The module supports both ISO-related requirements and the company’s own procedures, making documentation clearer and more useful.
In the module, you can easily build forms that fit your company’s needs. You drag fields in and put the form together the way you want. These can be fields for signatures, responsible persons, checkboxes, dates, numbers, text, file uploads, and custom input.
The form can be customized for different processes and designed to work on desktop, tablet, and mobile. This makes it easy for employees to record and document data directly where the work is carried out.
In the setup, you can make the display of fields dynamic, so the content shown depends on the data entered.
You also have the option to automatically validate the data employees enter. Both rules and validation can be used together or separately, depending on the purpose.
You don’t need to manually post-process data entered by employees. You can link formulas to numbers and collect text as needed, 100% automatically.
Use data from other systems
You can integrate data from other systems into your forms, thus maintaining data integrity.
Data from MasterQMS
With our API solution, you can use data from MasterQMS in other programs, such as Microsoft PowerBI, Excel, or your preferred analysis tool.
Your forms are revision-controlled, making it easy to edit existing forms without affecting existing data. You can also compare previous versions of a form.
No, it requires no technical background or coding skills. Our form builder is based on an intuitive drag-and-drop design, making it incredibly easy for anyone in the organization to create forms for digital data collection.
The design also automatically adapts to both mobile phones and tablets, making it easy to enter data while working in the field.
When you update a form in MasterQMS, the system always saves the previous version. Revision-controlled forms mean you can edit and add new fields without overwriting the historical data that has already been collected. This kind of traceability is a huge advantage when you work with forms for your management system and need to present reliable history during internal and external audits.
Yes, you can set up conditional logic that automatically adapts the form based on the user’s inputs. This ensures secure collection of company data, because you can provide immediate feedback to the employee, reduce typing errors, and ensure that only the fields relevant to the specific situation are shown. The system can also perform automatic calculations in the background.
Absolutely. Our online form system comes with full API integration. This gives you the freedom to pull data directly from your existing ERP or HR systems into your forms, so you avoid duplicate data entry. In the same way, data can easily be pulled out of MasterQMS.
Yes, the system has been developed with exactly this in mind. Correct data collection for ISO standards (such as ISO 9001, 14001 or 27001) requires a systematic approach and reliable documentation. The Forms module integrates directly with our other modules for document management and nonconformities, making it easy to collect exactly the data auditors request for certification.
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